Harrigan Motor Group is a well-established and respected automotive business, proudly serving the Illawarra and South Coast regions. We are seeking a highly organised and detail-oriented Fleet Administrator to join our team at our Yallah location and support our growing fleet operations.

About the Role

The Fleet Administrator plays a key role in supporting the Fleet Manager and ensuring the smooth day-to-day administration of fleet operations. This is a full-time, Monday to Friday position, offering variety, responsibility, and regular interaction with customers and internal teams.

Key Responsibilities

Administrative Support

• Provide day-to-day administrative support to the Fleet Manager

• Maintain accurate and up-to-date fleet records and documentation

• Manage incoming calls and emails related to fleet operations

• File, scan, and maintain digital and physical records

Quoting & Pricing

• Prepare and issue customer quotes in line with approved pricing and company policies

• Liaise with internal teams to confirm pricing and vehicle availability

• Track quote status and follow up with customers to progress approvals

Data Entry & Systems Management

• Enter and maintain fleet data across multiple systems and portals

• Ensure accuracy of customer and vehicle information

• Generate reports as required by the Fleet Manager

Invoicing & Financial Administration

• Prepare and send customer invoices accurately and on time

• Reconcile invoices with quotes, delivery notes, and contracts

• Follow up outstanding invoices in line with company procedures

Delivery Coordination

• Prepare delivery documentation and schedules

• Coordinate vehicle and accessory deliveries with customers, suppliers, and delivery coordinators

• Confirm delivery details, timelines, and handover requirements

• Ensure all delivery paperwork is completed and returned

Customer Follow-Up & Communication

• Act as a key point of contact for customer enquiries via phone, online, and in person

• Follow up customers regarding quotes, deliveries, invoices, and documentation

• Provide timely updates on order status and delivery timelines

• Maintain positive and professional customer relationships

About You

• Previous administration experience, ideally within fleet, automotive, or a related industry

• Strong organisational skills with high attention to detail

• Confident communicator with a customer-focused approach

• Ability to manage multiple priorities and meet deadlines

• Comfortable working across multiple systems and digital platforms

What We Offer

• Full-time, Monday to Friday role (no weekends)

• Supportive and professional team environment

• Stable position within a respected automotive group

To Apply:
Please submit your resume and a brief cover letter outlining your experience and suitability for the role.